**HIGHLIGHTED POLICY REMINDER: To acknowledge our contribution to the event and ensure mutual protection for both our businesses, please remember to tag us in all images featuring our entertainers.**

Marketing: We distribute materials to guests and display a 33x81” retractable banner at ticketed events.

Advertising: Commercial ads/posts with our image must not contain copyrighted character names and cartoons. Companies must be granted approval to use our image for commercial purposes. If approved, they must tag us in ALL images: "Character provided by @PartyPopIns." Please let us know if other companies will be present wishing to use our image for ads. Please seek approval before downloading images from our pages and posting them.

Website Posting: Our image cannot be used for events we will not be present at. If our image is used on a website we must be tagged in the text or our watermark should be on the image itself.

Professional Photographer: If a professional photographer is present, we must receive copies of the images and be granted permission to use any that include our performers. The photographer may also share these images on their business page, provided their business page does not contain adult content and they tag us in all images featuring our performers.

PAYMENT: We will collect payment via check upon arrival before we begin. If we will receive the check in the mail prior to the event date please let us know so we can watch for it.

OVERTIME: Services will conclude promptly at the agreed-upon time, even if the client requests we wait to begin later or pause the entertainment for any reason. If a client requests additional time for photos or any other reason, we will charge our standard hourly rate, calculated per minute, with payment due within 24 hours.

RUSH FEES: Bookings made within 1 week’s notice will have a $30 fee per entertainer added to the total. Bookings made within 48 hours of the event date will have a $50 rush fee added to the total.

CANCELATION POLICY: Client cancelations made within 48 hours are subject to a $100 fee per staff member. Please let us know ASAP of cancellations to reduce company financial loss. In the event of a hurricane, tropical storm or other natural disaster that makes travel unsafe, Party Pop Ins will waive all cancellation fees.

PERFORMER EMERGENCIES: In the event that the scheduled entertainer cannot perform due to an emergency or incapacity, Party Pop Ins will substitute an entertainer of equal or superior talent at no additional charge. We frequently switch entertainers to schedule the closest one to the available parties. If you only want a specific entertainer please specify before you book.

Exclusive Booking: We should be the only character company present at the event. If you wish to include another character company, approval is required.

Noise & Distractions: Client acknowledges that noise and other entertainment can interfere with kids engagement with our entertainment.

Supervision: Parents must supervise and assist their children. Party Pop Ins may leave without refund if environment is deemed unsafe or inappropriate.

Artistic Freedom: We retain creative control over our performance.

Liability & Indemnification: Client agrees to hold Party Pop Ins harmless and indemnify us against any claims, damages, or liabilities arising from property damage or physical injury during the event. Clients are responsible for providing a safe and suitable performance environment, ensuring the proper use of equipment, and supervising attendees to prevent any unsafe behavior.

Insurance: We are insured and can provide proof of insurance upon request.

Venue Requirements: The venue is responsible for communicating to us before booking and upon arrival any special requirements they have. Such as library contracts, no entering certain areas, no glitter, bubbles or music etc.

Paint: Wet craft/acrylic paint cannot be near our characters where children will have it on their clothing or hands and stain the costumes. Face paint is ok.

Tip Jar: At corporate events, we set out a tip jar or QR codes for guests who wish to show appreciation. If you prefer not to have a tip jar, a 15% gratuity will be added to your total.

Table & Chairs: We require the venue to provide one table and at least two chairs (or a bench that seats two) for character events. The table doesn’t need to be large—it will simply be used to hold small items during our show, along with our tip jar and parent cards.

Assistant: An assistant is not included in the package, and we cannot guarantee one will be present. An assistant will only be provided if we determine additional support is needed for the event or if we need to update our social media content.