Making Magic With HOAs
Welcome to the Joy of Party Pop Ins
Party Pop Ins is delighted to present your community with a magical opportunity to delight residents through our enchanting entertainers! Whether through the artistry of our face painters, the charm of our beloved characters, or the wonder of our mermaids, we are here to create unforgettable experiences that strengthen community bonds and leave lasting memories for families of all ages.
At Party Pop Ins, we uphold the highest ethical standards throughout our booking process and performance. We ensure everyone interacting with our company receives the utmost care and attention, always putting our best foot forward. Our commitment to ethics and values is matched only by the sheer joy and excitement children experience when meeting our characters.
At the heart of everything we do is connection. We believe the most magical part of our work is helping families and neighbors create core memories that will last a lifetime. Through fun, love, and shared laughter, our entertainers bring people together in unforgettable ways — sparking moments that strengthen bonds, celebrate community, and fill your neighborhood with joy!
We are dedicated to excellence in every aspect of our business. Our character library is carefully curated, with only the finest costumes and wigs to ensure each character remains true to their story, making every interaction enchantingly lifelike. Beyond just appearances, our performers are professionally trained in acting, singing (or lip-syncing), dancing, child management, customer service, and ethics, ensuring they authentically embody their characters and create meaningful connections with your guests!
Why Work With Us
Character Events
HOAs can invite our entertainers to appear at community gatherings, giving residents the chance to enjoy magical experiences right in their own neighborhood. These enchanting moments not only bring families together and create pride in the community, but also give residents joyful, storybook memories they’ll treasure for years to come.
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This package includes all of our standard entertainment, offered to every client, but at a special discounted rate just for you!
Pricing:
$220/Character/Hour.
$200/Character/Hour when booking 4+ events at a time.
2 hour minimum.
We recommend booking 4 events to help residents view the entertainment as a regular perk of the association, not just a one-time treat.
What’s Included:
Meet & Greet: Magical conversations that draw guests into their story, sparking imagination and delighting guests hearts.
Group Activities: Children join in bonding activities, chosen on the spot to match their attention, coordination, and energy. Favorites include:
Superhero, Princess, or Dinosaur Training
Storytime
Freeze Dance
Parachute Play
Limbo
Superhero Props, Princess Props, or Fossil Show & Tell
Note: This portion can be skipped if you prefer a Meet & Greet station only, especially for high-traffic events with guests arriving at different times.
Glitter Wishes: a magic wand that adds sparkling glitter to the hair as they make a magic wish.
Photo Opportunities: a captured memory they’ll treasure forever.
Roaming Entertainment: If kids drift away to activities not provided by us, like bounce houses or craft stations, our characters switch to roaming—mingling, playing, and enhancing their experience wherever they are.
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This package is a true bang for your buck! It not only delivers extra entertainment for your guests but also provides unique branding and advertising materials that minimizes your staff’s working hours, promotes your event, and keeps your HOA’s value top of mind for residents all year long.
Pricing:
$370/Character/Hour.
$350/Character/Hour when booking 4+ events at a time.
2 hour minimum.
We recommend booking 4 events to help residents view the entertainment as a regular perk of the association, not just a one-time treat.
What’s Included:
Everything in the Standard Package
Magical Makeovers: With fun, hygienic makeovers or optional temp tattoos, kids feel pampered by their favorite character and light up at the “big reveal” of their look. This sweet bonding moment makes them feel extra special. (15–20 kids per hour. Other activities take about an hour.)
Customized Coloring Page PDF: A custom coloring page featuring your logo, association name, and character artwork. Print, add crayons, and you’ve got an instant kid-favorite event activity that also impresses parents. Additionally, you can email it to attendees after the event as a thank-you.
Video Message QR Code: Every coloring page comes with a QR code linking to a personalized video message from the character. Kids LOVE rewatching it all year long—reminding their family again and again of the magical experience your association provided. Best of all, the video features your logo and HOA details, keeping your community front and center in their hearts.
Video Message Download: We’ll also provide the video message for you to share on social media, showcasing the magic your association brings to residents and impressing new or prospective residents.
Autographs: Characters will autograph the coloring pages as kids color, creating a keepsake they’ll treasure (time permitting based on guest count).
Event Flyers: We’ll send you a ready-to-use flyer to print, email, and post on social media to promote the character’s appearance. This boosts attendance as parents bring kids to meet their favorite character—plus, we deliver it in both post and reel format, saving your staff hours of ad creation.
Cross Promotion: We’ll post the event flyer and showcase the value your association provides. By adding you as an Instagram collaborator, the post will appear on your feed automatically once approved—no extra work for your staff. Since our audience is families in your area, your exact demographic will see it, check out your association, and recognize the value of living in your community.
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We’d love to collaborate with you to create a magical event experience tailored just for your association. If you have any special requests or unique ideas, we’re happy to bring them to life! Additional fees may apply for custom elements, and we’ll provide a personalized quote if extra supplies or preparation are needed.
Here are a few enchanting ideas to spark inspiration:
Cookie Decorating with a Princess
Superhero Camp
Princess Pajama Party
Wizard Academy
Back-to-School Bash with Characters
Movie Night Princess Pop-In
Crafting with a Character
Dinosaur Camp
Polynesian Camp with the Island Princess
Annual Client Appreciation Day
Holiday Events:
Mothers Day Mommy & Me Princess Tea Party
Fathers Day Daddy Daughter Dance with Princesses & Princes
Halloween Trick-or-Treating with a Spooky Performance from the Villains
Pumpkin Decorating
Easter Egg Hunt with Princesses
Christmas Party with Letter Writing to Santa and Peppermint the Elf
Winter Crafting with the Ice Sisters
New Year’s Eve Balloon Drop with a Character
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We make the booking process quick and easy! Heres how it will go:
The association will complete a form to provide event details.
We will confirm all information collected is accurate.
The contract will be sent with our quote, our commitments and our policies.
Invoice will be sent via PayPal with customer protection to secure the date.
The client may sell tickets or reservations for the event if needed.
If purchasing the premium package the client will then receive their included promotional materials within 2 weeks.
MER-MAZING
MER-MAZING
Mermaid Events
Our mermaids bring ocean magic to both pool and dry venues — sitting gracefully in their tails to share sea stories or swimming alongside guests for an unforgettable experience. This Mer-Mazing package also includes a mermaid assistant to keep activities organized and the fun flowing!
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This package includes all of our standard entertainment, offered to every client, but at a special discounted rate just for you!
Pricing:
$340/Character/Hour.
$320/Character/Hour when booking 4+ events at a time. /Character/Hour when booking 4+ events at a time.
90 minute minimum
We recommend booking 4 events to help residents view the entertainment as a regular perk of the association, not just a one-time treat.
What’s Included:
Meet & Greet: Guests can engage with the mermaid, who will transport them into a magical world with exciting adventures and stories.
Photo Opportunities: A magical memory that will last a lifetime.
Swimming Mermaid Activities:
Swim With a Mermaid Free Play: Children can splash, swim, and play alongside the mermaid, creating unforgettable memories as they share the water with a magical new friend.
Swimming Demonstration: The mermaid will glide gracefully through the water, showing children how she moves in her underwater world and bringing the magic to life right before their eyes.
Pool Games: The mermaid will lead fun, interactive pool games that get everyone involved — from races to splash challenges — ensuring laughter and excitement for kids of all ages.
Mermaid-led Dance Party: With music playing and fins shimmering, the mermaid will lead a lively dance party poolside or in the shallow water, turning your event into a magical, ocean-inspired celebration.
Sea Shell Keepsakes: Children will get the thrill of diving or wading to retrieve seashells placed in the pool by the mermaid, turning the keepsake into an exciting game. After the fun, each child keeps their special seashell as a magical reminder of their mermaid encounter.
Land Mermaid Group Activities:
Show & Tell: The mermaid will bring a dazzling treasure trove full of her collections from the deep sea. With a exciting story to come along with each item.
Treasure Hunt: From this treasure chest the mermaid will place things throughout the items and give a clue as to where the item is. The children will then hunt down the treasure with a map and clues to retrieve it.
Group Games: We will have kids having the time of their life with our party games.
Seashell & Treasure Coin Keepsakes: Another magical thing tucked away in the mermaids treasure chest. 3yo+
Mermaid Assistant: An assistant will accompany the mermaid to help engage children, keep them gathered, and ensure everyone enjoys an organized, magical experience.
Group activities can be skipped if you only want a meet and greet station for events with very large guest counts coming in and out of the venue throughout the day.
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This package not only delivers extra entertainment for your guests but also provides unique branding and advertising materials that minimizes your staff’s working hours, promotes your event, and keeps your venues value top of mind for clients all year long.
Pricing:
$490/Mermaid/Hour.
$470/Character/Hour when booking 4+ events at a time.
2 hour minimum.
We recommend booking 4 events to help residents view the entertainment as a regular perk of the venue, not just a one-time treat.
What’s Included:
Everything in the Standard Package
Magical Makeovers: With fun, hygienic makeovers or optional temp tattoos, kids feel pampered by their favorite character and light up at the “big reveal” of their look. This sweet bonding moment makes them feel extra special. (15–20 kids per hour. Other activities take about an hour.)
Customized Coloring Page PDF: A custom coloring page featuring your logo, association name, and character artwork. Print, add crayons, and you’ve got an instant kid-favorite event activity that also impresses parents. Additionally, you can email it to attendees after the event as a thank-you.
Video Message QR Code: Every coloring page comes with a QR code linking to a personalized video message from the character. Kids LOVE re-watching it all year long—reminding their family again and again of the magical experience your venue provided. Best of all, the video features your logo, keeping your business front and center in their hearts.
Video Message Download: We’ll also provide the video message for you to share on social media, showcasing the magic your venue brings to guests and impressing prospective clients.
Autographs: Mermaids will autograph the coloring pages as kids color, creating a keepsake they’ll treasure (time permitting based on guest count).
Event Flyers: We’ll send you a ready-to-use flyer to print, email, and post on social media to promote the character’s appearance. This boosts attendance as parents bring kids to meet their favorite character—plus, we deliver it in both post and reel format, saving your staff hours of ad creation.
Cross Promotion: We’ll post the event flyer and showcase the value your venue provides. By adding you as an Instagram collaborator, the post will appear on your feed automatically once approved—no extra work for your staff. Since our audience is families in your area, your exact demographic will see it, check out your venue, and recognize the value of becoming a member!
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We’d love to collaborate with you to create a magical event experience tailored just for your venue. If you have any special requests or unique ideas, we’re happy to bring them to life! Additional fees may apply for custom elements, and we’ll provide a personalized quote if extra supplies or preparation are needed.
Here are a few enchanting ideas to spark inspiration:
Mermaid seashell bracelet crafting
Mermaid Camp
Pirates & Mermaids Camp
Save Our Oceans Educational Mermaid Event
Sea Camp with a Mermaid
Movie night with a Mermaid
Mermaid Potion Crafting
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We make the booking process quick and easy! Heres how it will go:
The client will complete a form to provide event details.
We will confirm all information collected is accurate.
The contract will be sent with our quote, our commitments and our policies.
Invoice will be sent via PayPal with customer protection to secure the date.
The client may sell tickets or reservations for the event if needed.
If purchasing the premium package the client will then receive their included promotional materials within 2 weeks.
At Party Pop Ins we take pride in offering top-notch professional face painters as an additional service offering.
Corporate Rate | $125 Per Hour
*2 Hour Minimum. Our face painters are not characters, but still bring the magic. Face painting speed is estimated at about 10 faces per hour. Age limit is 3 and up. Remember to factor in adults in the amount of time needed. Almost every party has adults wanting to be painted. Adults have a ball getting pretty flowers, tattoo designs or choosing surprise silly designs for one another.
Cometary Perks
We offer a variety of complimentary marketing solutions for you to use immediately, free of charge. Call or message us to get started!
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We will tag your association in any content we capture while entertaining there and rave about how awesome you are in the captions.
We frequently re-share our vendors posts to help advertise them.
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The value we bring to your establishment is something we’re delighted to provide. There are also times when we’ll go above and beyond our typical offerings to ensure an exceptional experience for you and your guests. We would genuinely appreciate any support you can offer in return, such as sharing our posts and recommending us to your clients—just as we’ll do for you! We believe in the power of collaboration and are excited about the great things we can achieve together as like-minded small businesses.
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As a sparkling perk for being a resident of your community, families will receive an exclusive promo code — at no cost to your HOA. When your residents book with Party Pop Ins, they’ll unlock an extra touch of magic, such as a personalized video message, a keepsake necklace from the kingdom, or even a handwritten letter from their favorite character and friends.
Character Highlight
Character Highlight
Meet Mango & Snoopie, our feisty, silly, and curious baby Dinos! They move, roar, blink, and get your guests having a dino-mite time! Guests will be enthralled by the wisdom and excitement our dino rangers bring.
Clients We’ve Worked With
Terms & Conditions
Your use of our services implies agreement with the following policies:
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**HIGHLIGHTED POLICY REMINDER - VERY IMPORTANT: To acknowledge our contribution to the event and ensure mutual protection for both our businesses, please remember to tag us in all images featuring our entertainers.**
Marketing: We distribute materials to guests and display a 33x81” retractable banner at ticketed events.
Representation: While we cross-promote other companies, we will only represent our own.
Advertising: Commercial ads/posts with our image must not contain copyrighted character names and cartoons. Companies must be granted approval to use our image for commercial purposes. If approved, they must tag us in ALL images: "Character provided by @PartyPopIns." Therefore please let us know if other companies will be present wishing to use our image for ads. Please seek approval before downloading images from our pages and posting them.
Website Posting: Our image cannot be used for events we will not be present at. If our image is used on a website we must be tagged in the text or our watermark should be on the image itself.
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PAYMENT: For bookings under $350 we collect payment in full to save the date via a provided PayPal invoice link with customer protection. Bookings over $350 will have a 50% deposit and the final balance will be due 3 weeks prior to the event.
Purchase insurance: your invoice will include customer protection through PayPal. More information on PayPals customer protection insurance can me found on PayPals website.
Payment method: Your PayPal link will give you multiple payment methods including debit/credit card, PayPal credit or Venmo. We do not accept check or cash.
Late Fees: A late fee of $40 will be charged per day past the final balance due date. If the payment is not made within 1 week of the event your booking will be canceled. If your booking is canceled due to non payment please see our cancelation policy. Multiple events with late payments from a vendor could result in us no longer accepting bookings from them.
OVERTIME: Services will conclude promptly at the agreed-upon time, even if the client requests we wait to begin later or pause the entertainment for any reason. If a client requests additional time for photos or any other reason, we will charge our standard hourly rate, calculated per minute, with payment due within 24 hours. Failure to pay this balance on time may result in refusal of future services. The late fee of $40 per day will apply to this balance if not paid on time.
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CANCELATION POLICY: Payments are transferable within 13 months upon cancellation for ANY reason to an agreeable date. If staff is turned away upon arrival due to venue or weather conditions or client request there will be no refund. Cancelations made within 48 hours are subject to a $50 fee per staff member that will be collected to schedule the new date. Please let us know ASAP of cancellations to reduce company financial loss.
Performer emergencies: In the event that the scheduled entertainer cannot perform due to an emergency or incapacity, Party Pop Ins will substitute an entertainer of equal or superior talent at no additional charge. In the event that a substitute is not available Party Pop Ins will issue a full refund of all payments made. We frequently switch entertainers to schedule the closest one to the available parties. If you only want a specific entertainer please specify before you book.
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Exclusive Booking: We should be the only character company present at the event. If you wish to include another character company, approval is required.
Noise & Distractions: To foster an optimal environment we suggest the following: Keep noise levels to a minimum during the performance, limit distracting activities, and schedule other hired entertainment before or after ours. Client acknowledges that these elements will interfere with kids engagement and the overall experience, but these are not mandatory. If there will be distractions please inform us so we can set expectations with you on how the performance adjusts.
Supervision: Parents must supervise and assist their children. Party Pop Ins may leave without refund if environment is deemed unsafe or inappropriate.
Artistic Freedom: We retain creative control over our performance.
Liability & Indemnification: Client agrees to hold Party Pop Ins harmless and indemnify us against any claims, damages, or liabilities arising from property damage or physical injury during the event. Clients are responsible for providing a safe and suitable performance environment, ensuring the proper use of equipment, and supervising attendees to prevent any unsafe behavior.
Insurance: We are insured and can provide proof of insurance upon request.
Venue Requirements: The venue is responsible for communicating to us before booking and upon arrival any special requirements they have. Such as no shoes allowed, no entering certain areas, no glitter, bubbles or music etc. We want to ensure your space is properly protected and we respect your wishes.
Paint: Wet craft/acrylic paint cannot be near our characters where children will have it on their clothing or hands and stain the costumes. Face paint is ok.
Tip Jar: At corporate events, we set out a tip jar or QR codes for guests who wish to show appreciation. If you prefer not to have a tip jar, a 15% gratuity will be added to your total.
Table & Chairs: We must be provided with 1 table and a minimum of 2 chairs (or a bench that seats 2) by the venue. A rectangular table is preferred however any shape or size will work.
Our Character List
Some costumes cannot be booked on extremely hot or cold days. We'll specify if this is necessary when you choose your character. Don’t see what you are looking for? Get in touch!
Miracle Princess
Flower Princess
Live Action Mermaid
Cartoon Mermaid (Tail Skirt)
Cartoon Mermaid (Ball Gown)
Arabian Princess
Ice Queen Blue Dress
Ice Queen (White Dress)
Ice Princess (Summer Dress)
Ice Princess (Winter Dress)
Glass Slipper Princess
Fashion Doll
Spider Hero
Wish Princess
Unicorn Fairy / Fairy (Without Horn)
Tower Princess
Sleeping Princess
Bayou Princess
Mrs R
Wonderous Girl
The Good Witch
Tinker Fairy
Island Princess
